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Hybrid events


Combine physical and remote audiences with hybrid event packages at 15Hatfields

As official social distancing measures limit the number of event attendees, at 15Hatfields we have harnessed our in-house technology to develop a solution which helps event organisers combine the benefits of both face-to-face and online events.

We believe that your meetings shouldn’t have to cost the Earth, and therefore our hybrid solutions balance sustainability with affordability, without compromise.

Expertly managed by Present Communications, our hybrid events use web technology to allow up to 30 delegates to attend a COVID-secure event at our South Bank venue in central London. This ‘in-room experience’ can then be broadcast to additional delegates who can attend the event online from wherever they are. 

To support this new event delivery solution, we have created two new Online Daily Delegate Rate (ODDR) packages which have been designed to meet your event needs, based on a minimum number of delegates, both online and in person, offering excellent value.  

The benefits of our ODDR packages include:

  • Reduced carbon footprint as less people need to travel
  • Increased reach and attendance 
  • Professionality of using a venue as well as an online platform to add credibility to an event
  • Peace of mind for delegates who are shielding or are wary of travelling right now
  • Digital recording of events for future reference
  • Improved ROI
  • Global audiences
  • Increased sponsorship opportunities.
  • Per person pricing which fits in to budget forecast for events and future planning
  • Flexible RRP of the ODDR to allow you the event organiser to set the final selling price

Take a look at the additional benefits of a hybrid event.

ODDR Eco package

£46.00 + VAT per person for minimum of 40 delegates online* and minimum of 20 in-person delegates, which will be charged at the normal DDR price, including the full catering and on-site services.

This option is particularly suitable for training courses and meetings.

The Eco package includes the following benefits:

  • Two fixed cameras with control via a tablet device
  • Built in table and radio microphones
  • Audio Visual (AV) is controlled by the end user
  • Present Communications can set up webcast pages with access control or live streaming to a platform of your choice
  • Q&As and audience polling 
  • A webcast producer who can manage polling etc
  • Events can be viewed and downloaded on any device

*RRP from £75.00 + VAT per person. (these are guide prices)

ODDR Energy package

£50.00 + VAT per person for a minimum number of 100 delegates online*. and minimum of 30 in-person delegates, which will be charged at the normal DDR including the full catering and on-site services.

The Energy package includes the following benefits:

  • Two manned cameras offering a TV broadcast option
  • Up to four radio microphones, four lecterns and table microphones, accompanied by a sound engineer
  • Present Communications can set up webcast pages with access control or live streaming to a platform of your choice
  • Q&As and audience polling 
  • Options for live interviews and views of the audience 
  • Options for pre-recorded promotional adverts and sponsor promotion
  • Events can be viewed and downloaded on any device

*RRP from £85.00 + VAT per person (these are guide prices)

Optional add-ons

We have a range of extra services which can be added to your package to meet your needs and budget. These include producing professional quality video for the start, breaks and close of your event. This can also be offered to your event sponsors who can host specific slots to show promotional films. We can also build custom microsites with tailored features to host the online transmission of your event.

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